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We are looking for a highly organized and proactive Workspace Manager & Receptionist to oversee all office-related operations, ensuring a welcoming and efficient workplace. This role involves supervising office maintenance, catering, reception, and services provided by vendors, and assisting in in-house activities (such as workshops and events) involving both team members and external partners. The ideal candidate has a creative mindset, great interpersonal & communication skills, proficiency in both German and English languages, excellent organizational skills, a service-oriented mindset, and the ability to work flexible hours, including occasional early mornings, evenings, or weekends.

Key Responsibilities:

Reception, Office Management & Maintenance

• Serve as the first point of contact for visitors, ensuring a warm and professional reception.
• Oversee all office operations to ensure a well-maintained and efficient working environment.
• Supervise cleaning and catering teams, ensuring high standards of cleanliness and service.
• Manage & order office supplies, furniture, and equipment, ensuring a fully stocked and aesthetically pleasing workspace.
• Coordinate with external service providers & landlord for maintenance and repairs as needed.
• First point of contact for employees’ requests related to the office, communicating directly with them on Slack.
• Maintain security protocols by managing guest sign-ins and badge distribution.

In-House Activities

• Coordinate catering services, ensuring a positive and seamless F&B experience for employees and guests.
• Assist with in-house workshops and events, seasonal celebrations, and team-building activities.
• Propose creative ideas to enhance the workspace experience, such as themed treats, wellness initiatives, and interactive office enhancements.

Flexibility & Additional Responsibilities

• Be available to support early morning, evening, or weekend activities
• Continuously seek opportunities to enhance workspace culture and strengthen team engagement. Collaborate with internal teams to ensure workspace-related needs are met.

Qualifications & Skills:

• Proven experience in professional workspace or hospitality management
• Strong service-oriented mindset.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Creative problem-solving skills and a proactive attitude.
• Fluent in English and German preferred.
• Proficiency with G-Suite, Slack, Zoom, and other commonly used tools.
• Ability to work flexible hours when required.

Join us in creating an inspiring and well-run DFINITY workspace environment in Zurich!