Your next career starts here.

About RedotPay

RedotPay is a global crypto payment fintech integrating blockchain solutions into traditional banking and finance infrastructure. Our user-friendly crypto platform empowers millions globally to spend and send crypto assets, ensuring faster, more accessible, and inclusive financial services. RedotPay advances financial inclusion for the unbanked and supports crypto enthusiasts, driving the global adoption of secure and flexible crypto-powered financial solutions. Join us in shaping the future of finance and making a meaningful impact on a global scale.

Position Summary

We are seeking a highly organized, proactive, and adaptable Executive Assistant. In this role, you will be more than just a scheduler; you will act as a strategic partner and gatekeeper, ensuring the executive’s time is focused on the highest-priority initiatives. You will manage the chaos of a busy office, handle sensitive information with discretion, and act as a key liaison between the executive and internal/external stakeholders.

Key Responsibilities

Administrative & Calendar Management

• Proactively manage a complex and dynamic calendar, prioritizing appointments, resolving conflicts, and ensuring the executive’s time is aligned with business goals.
• Coordinate all logistics for internal and external meetings, including room bookings, agenda preparation, technology setup (Zoom, Teams, etc.), and catering.
• Serve as the primary point of contact for the executive’s office, screening calls and emails with professionalism and discretion.

Communication & Correspondence

• Manage a high-volume inbox: triage emails, draft responses on behalf of the executive, and flag critical items requiring immediate attention.
• Prepare, proofread, and edit correspondence, communications, presentations, and other documents.
• Draft and distribute internal communications, memos, and meeting agendas.

Travel & Expense Management

• Arrange complex domestic and international travel itineraries, including flights, accommodations, ground transportation, and visas.
• Prepare detailed travel packets and ensure the executive is prepared for all trip-related engagements.
• Prepare and submit accurate and timely expense reports, ensuring adherence to company policy.

Meeting & Project Support

• Attend key meetings to take minutes, track action items, and follow up with stakeholders to ensure deadlines are met.
• Assist with the planning and execution of company events, all-hands meetings, and board meetings.

Relationship Management & Gatekeeping

• Build and maintain trusting relationships with internal teams, board members, investors, and key clients.
• Act as a gatekeeper, using sound judgment to decide when to involve the executive and when to handle matters independently.

Qualifications:

• Experience: 3+ years of experience as an Executive Assistant supporting C-level executives or senior leadership.
• Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and/or Google Workspace. Experience with collaboration tools like Zoom.
• Communication: Exceptional written and verbal communication skills; ability to interact professionally with all levels of an organization and external partners.
• Organization: Unwavering attention to detail and the ability to juggle multiple priorities in a fast-paced environment.
• Discretion: Proven ability to handle highly confidential information with tact and integrity.